Job Description
- Manages Outlook calendars and virtual resource tools to support appointments, meetings, events and business travel. Coordinates and reconciles schedule conflicts with multiple executives, managers, customers, partners and suppliers.
- Ensures conference room resources are maintained and available. Sets up WebEx and teleconferences as needed.
- Coordinates and makes domestic and international business travel arrangements, and monitors on-going logistics for all designated business travelers.
- Plans and implements logistics for internal and external events and meetings such as employee meetings, workshops, conferences, leadership events and customer meetings.
- Provides assistance to follow up with vendors, and for payments, e.g., for office purchases, and expenses related to events.
- Provides assistance to create, edit and maintain electronic and written communication such as memos, reports, presentations, flow charts, and organization charts.
- Provides assistance to collect, compile and maintain data on action items, matters requiring follow-up, and provide visibility of status to stakeholders.
- Provides assistance to maintain web sites and SharePoint site as needed.
- Teams with others to provide seamless support for the organization.
- Coordinates area requirements with other office administrators.
- Provides back-up support to the front office other OAs as required by management.
Desired Skills:- Excellent English language skills (written and oral), the ability to build strong relationships, and manage multiple projects effectively.
- Strong organizational skills, time management skills, and ability to work cooperatively as a team member.
- Proficient in the use of Microsoft Office 2013 tools, including Word, PowerPoint, Excel and Outlook.
- Positive and proactive working attitude, and high ethical and integrity standards.
- Ability to learn and apply new skills, such as Boeing specific processes and software tools.
- Ability to work under limited supervision; methodical and thorough with a focus on detail and completion of tasks.
Company Profile:
Salary: Not disclosed
Industry: Adminstrative / Secretarial
Functional Area:
Role Category: Others
Employment Type: Full time
Keyskills
